Developed a Tuition Reduction Benefit Form with Signature & Notification Functionalities for a Leading Australian University

About the Brand

A leading Private University of Australia with campuses in Adelaide, Sydney, Melbourne, Brisbane, Blue Mountains and Auckland. It offers undergraduate, graduate, higher degree by research and specialized degree programs in a wide range of academic disciplines.

Business Overview

The customer wanted to develop an easily accessible form online to help students leverage the Tuition Reduction Benefit (TRB) seamlessly

Business Needs

  • Required assistance in developing a TRB form in PowerApp in tablet/laptop layout
  • Needed to develop a notification workflow in Power Automate
  • Required SharePoint list and permissions configuration

Solutioning proposed by Espire

Espire helped the customer create a TRB form by leveraging MS Power Apps using Canvas Apps

  • The TRB form filling and submission has a simple process:
    • The student is required to sign into O365 to access, fill and save the form
    • Once the form is submitted, a notification will be shared with the manager for approval
    • The data can be downloaded by the user in the Excel format
  • The submitted forms will get automatically stored in SharePoint
  • The approval process is built using Power Automate, the approving authority will receive an instant notification to approve/reject the form
  • Developed an additional signature functionality in which the students will be able to sign the form using a stylus, mouse or even their fingers

Business Benefits

  • Enabled automatic notifications at every stage of process to the stakeholders involved
  • Easy access to forms
  • Efficient management of data
  • Reduced manual efforts 
  • Improved staff productivity by automating tedious tasks 

Tools & Technologies

  • SharePoint
  • MS Power Apps (Canvas Apps)
  • Power Automate

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